Job Posting: Alumni Coordinator

Open Date for Hire: June 15, 2008

The Oklahoma Christian University Office of Alumni Relations is seeking a creative, resourceful, and highly motivated individual to serve as the Coordinator of Alumni Relations. Reporting to the Director for Alumni Relations, the incumbent selected for this position will provide critical general support to the alumni relations effort by effectively completing the following tasks:

The Coordinator is chiefly responsible for the upkeep of data on individual alumni. This responsibility includes, but is not limited to: the tracking, monitoring and changing of alumni address, employer, phone, email and other alumni information when changes are secured from any source.

Alumni Budget Tracking and Monitoring
The Coordinator is responsible for the timely filing of expense reports, reconciliation of Visa statements, purchase orders, and travel reimbursements in order to determine where strategic resources are being spent.

Alumni Website Content Management Process
The Coordinator is responsible for organizing and monitoring the regular updating of the Eagle Connect website. This includes posting alumni Milestones, some writing responsibilities, some editing responsibilities, and managing the process of generating relevant, timely content for the OC AlumNews blog.

Alumni Mailings
The Coordinator is responsible for the organization and execution of all alumni mailings. This responsibility includes, but is not limited to: occasional writing, editing, mail merging, sorting, addressing, and envelope stuffing.

Alumni Events
The Coordinator is responsible for assisting in the planning and execution of all alumni events. Additionally, the Coordinator is responsible for the tracking of all registration, payment and attendance for all alumni events.

The position is not limited to these tasks but they represent a fair summary of the major daily activities. It is also important to understand that this position will have increased responsibilities and hours during major alumni events such as Homecoming, Family Fun Nights, the Mike McDonald Fun Run, and other events, including Advancement and other University events, as necessary. From time to time, overnight travel to and from regional alumni events along with working evenings and weekends will also be necessary.

QUALIFICATIONS

The Coordinator should have an undergraduate degree from Oklahoma Christian University or four years of progressively responsible work experience. Experience in alumni relations, higher education, event management, volunteer coordination, student affairs, public relations and/or marketing are desirable but not absolutely critical.

The Coordinator should be assertive, persistent, and outgoing. A high energy level, sense of humor, commitment to excellence, attention to detail, ability to follow through, and a willingness to try new things are critical to success in this position. A creative approach to problem solving is also a plus.

The Coordinator should be a proven self starter with the ability to make progress on and simultaneously manage multiple priorities, projects, and tasks. Strong presentation, writing, communication, and interpersonal skills are a plus. The Coordinator should be comfortable working independently and in a team environment, and should also have the ability to work effectively with and recruit volunteers. The Coordinator should also possess a basic working knowledge of desktop publishing and web design software (such as Microsoft FrontPage, Publisher, PowerPoint and/or other comparable software).

This is a full-time salaried position with benefits. Oklahoma Christian University provides a retirement matching plan, group health insurance and other optional benefits such as life, dental, and vision insurance. In addition, the university provides attractive tuition discounting for full-time staff members and their family. After one year of employment with the University, the Coordinator will accrue two weeks of paid vacation and an additional week of paid leave to participate in mission or church related service efforts.

Oklahoma Christian is looking for employees who are willing to express the “The Second Mile - Serving One Another” goal of the University, to demonstrate a personal faith in Jesus Christ, to be a member of, and actively involved in, a local Church of Christ, and to support the Christian mission of the University.

Applications will be accepted until the position is removed from the University's job posting, which may occur any time on or after the "Open for Hire" date.

To apply, interested candidates should email an electronic copy of their résumé and cover letter to alumni@oc.edu.