Job Posting: Administrative Assistant for Major Giving

Administrative Assistant for Major Giving

Open Date for Hire: May 1, 2008

The Oklahoma Christian University Advancement Office is seeking a resourceful, detailed, organized, and highly energetic individual to serve as an Administrative Assistant for Major Giving. Reporting to the Major Gifts Officers for the Colleges of Arts & Science, Biblical Studies, and Professional Studies, the incumbent selected for this position will provide critical general support to the fundraising effort at Oklahoma Christian.

JOB DESCRIPTION:

The individual hired for this position will provide administrative support to three Major Gifts Officers and may provide work direction for up to two student workers. The incumbent will provide marketing support; arrange travel; process and track expenses and provide monthly budget reconciliation; assist in the preparation, research and gathering of materials and information for meetings and events; and draft, edit, and proofread correspondence, briefings and reports for major gifts officers; provide calendar support; and handle large volumes of outgoing mail discriminately.

Additionally, the incumbent will provide event management support for events that include small private lunches and dinners for high level donors as well as larger scale receptions and dinners. Incumbent will interact with all levels of the organization, including campus executive administration, other advancement staff, and offices throughout campus. The incumbent will have the freedom to independently solve problems and is expected to perform duties with the highest level of courtesy, The incumbent will also be called upon from time to time to manage special projects of a highly confidential and sensitive nature.

QUALIFICATIONS:

• College degree or at least three years of demonstrated experience and proven ability to function at a high level of administrative support.
• Proficiency in adapting computer software programs to meet needs of the office. Proficient in the use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs and the ability to implement new systems to increase productivity, using e-mail, word processing, spreadsheet, and calendar applications. Working knowledge of Excel and Access in creating extensive and complex budget and financial reports.
• Experience in producing financial and expense reports, purchasing, accounting, travel vouchers, etc.
• Demonstrated interpersonal and oral skills with the ability to interact in a positive manner with diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.
• Demonstrated writing/composition/spelling/proofreading skills; excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.
• Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times.
• Demonstrated ability to interact with courtesy and professionalism with a wide range of people from diverse backgrounds, both in the community and within the University.

This is a full-time position with full salary and benefits. Oklahoma Christian University provides a retirement matching plan, group health insurance and other optional benefits such as life, dental, and vision insurance. In addition, the university provides attractive tuition discounting for full time staff members and their family. Two weeks paid vacation and an additional week of paid leave to participate in mission or church related service efforts.

Oklahoma Christian is looking for employees who are willing to express the “The Second Mile - Serving One Another” goal of the University, to demonstrate a personal faith in Jesus Christ, to be actively involved in a local Church of Christ, and to support the Christian mission of the University.

Applications will be accepted until the position is removed from the University's job posting site, which may occur any time on or after the "Open for Hire" date. 

To apply, please send a cover letter and resume' to: